Thank you for choosing the CAPP_CPT Connection.
This software package is designed to
allow Accuplacer CPT data to be combined with A.S.A.P. data in order to
a comprehensive assessment and placement system. CAPP_CPT (ver.
2.1) works with
Accuplacer Online Testing. Students get instant feedback from their Online
tests, reports print
automatically when the student is finished. CAPP_CPT can now send data
directly to ASAP
from within CAPP_CPT for ease in transferring or combining the various
This document applies
to the latest CAPP_CPT software (ver. 2.1).
Help is also located within the CAPP_CPT connection program under the
This document covers the different steps involved in setting
up CAPP_CPT to work with
Accuplacer Online Testing. CAPP_CPT can work with or without the ASAP
We have many customers who use both programs and I am writing this document
that in mind. CAPP_CPT can work as an independent Test Administrator or
with Accuplacer Online and Network versions.
You will need to use Microsoft Internet Explorer (ver. 5.5) or Netscape
(ver. 6.2) or earlier
from the test workstations. This is so that the Java applet can be added
to the computer you
are testing from. The Java script works with the Accuplacer website to
download the test
data automatically to your computer when the student finishes testing.
CAPP_CPT (ver. 2.1) will run on most Window’s systems
(Win95, Win98SE, WinME, Win2000, XP or NT).
and Placement Programs)
has been providing assessment software and services to higher education
Steps in Setup Guideline:
1. Install CAPP_CPT/CTA on Server or Administrative Workstation
2. Setup a Test Period within CAPP_CPT / Add institution information
3. Setup Accuplacer Website and Configure what test data is created
4. Setup Test Computers (re: update browsers with Java applet) - shortcut
5. Taking a Test Online with automatic report printing and database updating
6. Transferring data between programs
You are installing CAPP_CPT on a PC that is on the network. Install it
in the default
directory [drive:]\CAPP_CPT. This computer will be central point for updating
storing student data. Records are stored in specific Test Period databases.
student finishes a test, Accuplacer creates an output file and it is automatically
the hard drive of that computer. This Test computer will have a network
CTA.exe on the Server or the area you just installed CAPP_CPT to. CTA
is part of
the CAPP_CPT installation. You run CTA.exe on the Test computer. Set the
to poll for Accuplacer Data. Minimize CTA and then connect your browser
Accuplacer Website and start testing. As the data or tests are finished,
download the data to your PC. The CTA program will poll for any output
Accuplacer. When a test is finished the information is found and loaded
into the central
database on the server, and a report will be sent to the printer giving
the student instant
feedback from their online tests.You can continue to take tests with CTA
running in the
background. CAPP_CPT works with ASAP or as an Independent Test Administrator
for internal or online testing.
Installation of the CAPP-CPT Connection:
If you are using ASAP, install the CAPP_CPT program on the same computer
the ASAP software. The Setup program for installing CAPP_CPT is a self-extracting
file called CPT21.exe. Download this program from our website located:
Look for " Download
CAPP_CPT (ver 2.1)"
Save the file CPT21.exe to a temporary
area (re: \Desktop or \Temp).
Contact us at CAPP Associates for
the password to initiate the installation.
Extract these files to c:\capptemp and then
run Setup.exe to start the installation.
Use the default directory [drive:]\CAPP_CPT
Important: The program CAPP_CPT will create and use a directory called
Do not use this area for the install or it will cause problems with your
If you are using ASAP, do not use the \CAPP directory to install CAPP_CPT.
The installation should leave two icons on
your desktop. CAPP_CPT and CTA should be
available. CAPP_CPT is used to configure the program and create reports
CTA is used to initiate and run the tests.
If you are using ASAP with this new version of CAPP_CPT:
Install the update of ASAP version 3.5. This update can be found on the
CAPP ftp site OR
Look for ‘Download
The Upgrade procedure is also documented on our website:
Look for the ‘ASAP Upgrade
Install and update your college’s setup contained in the cappsend.arc
file for your institution.
This file is customized for your institution and will be prepared by CAPP
after decisions are made
in an initial discussion with Robert Elmore about your college specific
options for using Accuplacer
Online and the CAPP_CPT Connection.
The cappsend.arc file is located in the [Download]
area off our webpage.
The cappsend file will be located in your school
Select CAPP Users and find your specific school.
Save the cappsend.arc file to the \CAPP directory and run the program
It will prompt you through the installation of the setup information for
any specified test periods.
Call us for the Username and Password to access
the User’s Directory.
The first step in CAPP_CPT is to create a working test period to
transfer the setup information to.
Preparing CAPP-CPT Connection: (Creating a test period in CAPP_CPT)
1. Click the CAPP_CPT icon located on your desktop now.
2. The CAPP_CPT Login screen will appear. Enter user name as CAPP and
password as CAPP.
These can be changed later from within the program.
3. Click on CUSTOMIZE, then move down to TESTING PERIODS.
This will bring up the Setup of Testing Periods
4. Click on the ADD button.
5. Enter a test period name (e.g. Spring 2001) for the first testing period.
6. Enter a Begin Date and an End Date (mm/dd/yyyy) or open the Begin Date
box with the
down arrow for a calendar from which you may choose
your dates for the testing period. You may
also write any comments you would like to put
in the Description area. Click OK to continue.
7. You must now select a Current Testing Period.
There will be only one option here. (i.e. Spring
Select it by clicking on the list box down arrow
8. Click the EVALUATE Button to confirm the settings. This screen will
alert you that the setup of the
testing period is incomplete. This setup process
will be completed after the A.S.A.P. program is
upgraded. This screen will alert you of any problems
in the testing period setup, such as overlapping
dates. Click OK.
9. Click DONE Button to finish the Testing Period setup.
10. You may now exit the CAPP_CPT program and proceed to the configuration
of the CPT
Module for A.S.A.P.
Also, you may want to add your institution information
to the CAPP_CPT program here.
and then Select ‘Settings’
Enter Your School Information Here: ‘OK’ when Done.
Configuration of the CPT Module for ASAP (Send the setup
from ASAP to CAPP_CPT)
If you are not using ASAP:
Select 'Customize' and then Select 'Settings'
Select 'General Options' - Make sure the checkbox for 'Use ASAP Setup'
Click on 'Done' when finished.
If you are using ASAP:
The following steps will configure the ASAP computer to download data
1. Open the A.S.A.P. program
2. Go to menu option number
2. "Run Scanner and Send Data to Temporary Database".
3. Enter the number of the menu option "CPT Windows Data Import and Placement
(Usually option number 6 or 7).
4. Select menu option number 4.
"Configuration Options for CAPP_CPT Data Import Module."
5. Choose option number 1. "View/Modify A.S.A.P. => CAPP-CPT File Server
6. You will then be presented with a default file server path. Choose
yes to change the file
server path to the correct path to the directory
the CPT Administrator. (i.e.: J:\CPTS).
7. Choose option number 4, to return to previous menu.
8. Choose option number 3, "Update Setup in CAPP-CPT Databases".
9. The Target for Setup Files screen will appear. Choose the CAPP_CPT
10. Next, you will be prompted to select the A.S.A.P. Testing Period to
transfer the setup files FROM.
11. You will then see a screen that gives the option to select a CAPP-CPT
to transfer the setup files TO (At
this point, there should be only one CAPP-CPT
Testing Period - Spring 2001).
12. A confirmation screen will appear that gives the information telling
you where the files
are coming FROM and where they are
going TO. If this information is correct, choose YES.
You should receive a screen that confirms
successful transfer of setup files. At this point,
it is a good idea to go back to the
CAPP_CPT Connection program, to the Setup of
Testing Periods screen, and click
the Evaluate button to make sure that there are
no missing files.
The next step is to setup your Accuplacer website:
Setup of Accuplacer Online:
1. Contact Vantage to have a Accuplacer Online Web site cloned for
your institution using
the MnSCU pilot site.
2. Provide Vantage with a file of major codes from the CAPP system. This
file has your
college’s major/programs and can be obtained
from CAPP’s download area for your college.
The files name is MajrXXXX.txt, where the
XXXX is the College ID codes for your
institution used in the CAPP system. (For
example, the file for Minneapolis CTC is
‘Majr0305.txt’.) Note: After your Accuplacer
Online site has been set up, be sure to check
that these major codes have been entered
correctly. The major name must be exactly the same
as the major names in the CAPP system before
the majors can be downloaded and properly
used in making placements in CAPP_CPT and
3. Set up the Branching Profiles in Accuplacer Online to deliver any of
the five Accuplacer
tests (Reading Comprehension, Sentence Skills,
Arithmetic, Elementary Algebra or College
Level Math) in any order desired.
4. Setup the Testing Options in the Accuplacer Setup Menu with the following
· For Background Questions, check ‘Major Field of Study’ as the only background
· For On-Line Reporting Options, check any of the options desired.
· For Testing Options, check the ‘Ask Background Questions’
and the ‘Ask Local Background questions’.
This is also where you will update the browsers on the test workstations
Each browser must have a Java applet added in order for Accuplacer to
information onto that computer. At the bottom of the page for Testing
Options is a
link that says ‘Setup your PC for Automatic Download’.
Click on this link and use ‘Grant Always’ for this applet.
5. Optional: Enter the Placement Rules currently in the ASAP program into
called Manage Placement (CPAMS). This is only necessary if you want to
placements listed on the report from Accuplacer; it not necessary for
Connection to work properly. If you choose to enter the placement rules
be sure that the rules correspond to the same rules in ASAP and that when
changes in the ASAP program, these same changes get made on the Accuplacer
system. The placement rules in ASAP can be printed from the "Display ASAP
Menu. (ASAP 3.0 User Guide for details).
Preparing to Test with Accuplacer Online:
To answer the local background questions in Accuplacer Online (as setup
students need to have a sheet of appropriate codes for High School last
Areas of Interest (Q21) and Transfer College (Q24) available. A sample
code sheet from
Minneapolis Community & Technical College is available on request. The
and Transfer College Codes are 4 digit codes a student can enter into
an open text box
in Accuplacer Online. A complete list of available High School and Transfer
codes can be printed from the ASAP software using the "Display ASAP Setup"
Option. The Areas of interest codes are letters (a through r) that may
be entered by the
student for Question 21 to represent as many areas that they students
Preparing the Accuplacer Download file:
The test data is downloaded automatically, but you will need to configure
what data is downloaded:
1. To prepare the file in Accuplacer for download into CAPP_CPT, click
on the Enhanced Report
option under the Produce Reports (CPAMS) menu and perform the following
Step 1: The first time you run the report you must select the following
fields from the list of available fields
(Your selections will be saved later).
· Last Name
· First Name
· Middle Initial
· Student Id
· Test Date
· Birth Date
· City· State/Province/County
· Zip Code
· Day Phone Test Scores:
· Elementary Algebra
· College Level Math
· Reading Comprehension
· Sentence Skills Background Questions:
· Major Name Local Background Questions:
· AQ1 - AQ15 (if available) Test Percentiles:
· (PER) Arithmetic
· (PER) Elementary Algebra
· (PER) College Level Math
· (PER) Reading Comprehension
· (PER) Sentence Skills Test Sem:
· (SEM) Arithmetic
· (SEM) Elementary Algebra
· (SEM) College Level Math
· (SEM) Reading Comprehension
· (SEM) Sentence Skills
Step 2: Enter the Date of Testing or a Range of dates for the test data
to be included in the file.
The remaining options should be left as their defaults. Thus, Score Options
should be left at All
Scores, Name and Id fields should be left blank, etc.
Step 3: Keep the defaults for the sorting options.
Step 4: Keep the defaults for the background question limits.
Step 5: Keep the defaults for the grouping options.
Step 6: Choose the following options for desired formats:
· For the Available Formats, select the Text Delimited with Pipe as the
· For Format Scores, select One Decimal Place.
· For Options, select Save Setting Steps and Save As New Name.
· For the name, enter "MnSCU Download".
After you complete these steps, proceed to the next stage.
Accuplacer Online will prepare a file containing all of the appropriate
To download this file, right click on ‘Text Delimited Format’ and enter
the location of
where to send the file. You should save the file in a directory on your
recommend that you save the file in the c:\cappcpt\download directory.
will assign a name to the text file for each testing record. When the
is on the program will Automatically download the test data to this specified
Then, Capp_cpt will load the data into the student database and create
automatically sending it to the assigned printer for that computer. The
record file will be
sent to the student database and a copy to a backup area. The original
file created is
deleted after it is processed and a backup is stored in c:\cappcpt\download\backup.
Setup Testing Computer:
After the Accuplacer settings are done, then you will need to update the
browsers on your
test workstations. The browsers need to have a Java applet added (1.3):
Follow the instructions
for adding this Java applet. The test workstations only need to have a
network shortcut to
CTA.exe (located on your server or administrative workstation). This will
run in the
background as students take the online tests. The Java script seemed to
install and work
correctly on Internet Explorer 5.5 or earlier and Netscape 6.2 or earlier
Java Add-on for browser on test computer:
You must have an Internet connection and start the browser you want to
update. You will have
to login to your site
created in Accuplacer: Select ‘Setup Accuplacer’ and then Select
Options’ At the end of the page there is a link to ‘Setup your
PC for Automatic Download’.
The Java applet is found here. Your browser should attempt to load the
- Use ‘Grant Always’ for this applet.
Also, make sure that you are downloading to the directory c:\cappcpt\download.
You will have to do this from each workstation and
browser that you will be testing from.
Taking a Test using the Auto-polling function in CAPP_CPT:
From the Test Workstation:
You must have a network shortcut to CTA.exe,
located on the server or administrative
workstation. This will be a central point all the test workstations will
update the test data to.
The data is stored in a common database(s) that can be reported on either
or combined with other ASAP data. The browser
you are using on this test station must
have the Java applet added to it’s configuration,
(see below for walk - through) Internet
Explorer 5.5 or earlier, or Netscape 6.2 or earlier versions. The
website must be setup
within Accuplacer, and the area specified for download is set:
re: C:\CAPPCPT\DOWNLOAD. The CAPP_CPT program
will look in this area by
default. After all these things have been taken care of:
Run CTA.exe on the Test Lab computer
Select ‘Accuplacer Online Automatic Download’
Make sure you select the Branching Profile that corresponds to the Test
you are taking.
EALG.CPR file. (Example of Elementary Algebra Profile)
Make sure you select the Test Options that corresponds to the Test you
MATH.COP file. (Example of Math Test Options File)
Select ‘START’ You will see an ‘ACTIVE’ text display on
bottom of the current screen. Minimize this session.
Start your browser and login to the
Select ‘Administer Tests’ Follow the prompts from your session
Important: Once you start a test your available units decrease.
At this point Accuplacer assumes you are taking one of the tests you paid
You can take multiple tests in any order as long as CTA is running in
When the student finishes the test, a file will be created and downloaded
to the area specified. The file should be downloaded
The CTA program running in the background
will poll for the download file coming from
Accuplacer. After the student finishes their test, this file is saved
in the specified directory.
The CTA program downloads this data to the server or common database area
prints the report automatically to the default printer assigned to that
Depending how you have the branching profile setup, you can have it reset
for the next
test session or end.
To end CTA:
- Select the CTA program from
the Taskbar Select ‘STOP’
- You will see the icon in the corner turn to ‘INACTIVE’
- You can close CTA - Using ‘FILE’ and then ‘EXIT’
One way to test the system:
You can take a test with Accuplacer Online, but do
not activate the auto-polling function
in CTA. Make a copy of the file created after the test is complete.
The file should be stored in c:\cappcpt\download\filename.txt
When CTA auto-polling is 'ACTIVE' the file is processed
and then deleted . A
backup of this file is saved in the c:\cappcpt\download\backup\filename.txt
When you turn on the Auto-polling function in CTA it will read
this data into the default test
database and print a report to the default printer on that computer automatically.
If you want
to try this with the same data.: Clear the Test
Period database (if there are no other records)
and then copy the file back into the default area
as the program is polling for the test data.
You can check the student and test record within CAPP_CPT to verify that
the data is
coming across as expected. To Clear
the Test Period Database: Select 'Maintain' and then
Select 'Purge Database' Select 'Purge Selected Records'
and then 'Student Record'.
Pick the individual record your are
using to test the software with and purge the record if
needed. Repeat process until system is configured correctly.
Importing the Accuplacer Download file into CAPP_CPT *Old
Once the Accuplacer Download file has been prepared, it can be imported
into the CAPP_CPT
Connection using the IMPORT CPT DATA option on the FILE menu in the CAPP_CPT
· On the Import CPT Data screen, select the CPT ONLINE EXPORT FILE Option,
enter The name of (or browse for) the download file
created by Accuplacer Online.
· Select the Testing Period to which the data will be imported.
· Select or enter the dates to search for in the download file.
· Click on the FIND button to start the search of the Accuplacer Online
· On the resulting screen, highlight the records to import and click on
the IMPORT button.
All of the data for the highlight student records will be
imported into the selected testing period.
Importing Data from CAPP_CPT into ASAP: (from CPT to ASAP)
1. Open the CAPP_CPT (ver. 2.1) program
2. Go to menu option ‘File’
3. Select ‘Send Data to ASAP’ if you do not see your ASAP testing periods
- Select ‘Settings’ and make sure the path to ASAP is correct re:
4. Select your Destination Directory or Testing Period within ASAP
5. When you’re ready click on ‘IMPORT’ to send the data to ASAP (verify
Yes to transfer data)
Importing Data from CAPP_CPT into ASAP: (from ASAP to CPT)
1. Open the A.S.A.P. program 2. Go to menu option number
2. "Run Scanner and Send Data to Temporary Database".
3. Enter the number of the menu option "CPT Windows Data Import and Placement
Usually option number 6 or 7).
4. Choose option 1. "Import CAPP-CPT Data to Temporary Database".
5. Select either "CAPP_CPT File Server" or "Floppy disk", whichever applies.
If the workstation containing the ASAP program
is hooked up to the CPT file server or the
CAPP_CPT is installed on the same computer as
ASAP, then choose the first option,
"CAPP-CPT File Server".
6. A side screen will pop-up showing all of the testing periods available
in the CAPP_CPT
Connection (those that the user has developed).
Use the up and down arrows to select the
appropriate testing period. Press Enter.
7. The next side screen to pop-up will list all testing dates that can
be imported. Using the
space bar (to tag) and the up and down arrow keys
(to highlight the dates), tag each testing
date you wish to import. There will be * marks
next to each date that is tagged. Press Enter.
8. The next screen to pop-up will identify the number of dates tagged,
and the testing period
in ASAP to which the data will be imported. If
the information is correct,
press Enter. (To cancel, press ESC. You will return
to the "CAPP-CPT Data Import and
Placement module" screen.)
9. A series of screens will flash by indicating that the import process
is taking place. They
will end with a screen which shows the number
of records added to the temporary database
in ASAP, and the total number of records in the
10. Press any key to return to the "CAPP_CPT Data Import and Placement
You can now select Option 5. "Return to Previous
Menu" to exit this module, return to the
main menu of ASAP and use various menu options
to edit and report on any of the data that
was imported (see ASAP manual for editing and
When you are using the Auto-polling function in CTA, just minimize the
session and let it run
in the background. This will allow you to continue to test students without
any interruption to
starting or stopping the CAPP_CPT program. Students get instant feedback
to their online tests.
Reports print automatically to the printer assigned as the default printer
of that computer. The
browsers must use Internet Explorer 5.5 or earlier and Netscape 6.2 or
Installation of the CAPP_CPT
connection should be complete at this point.
CAPP Associates, Inc.
Phone: (805) 965-5870
FAX: (805) 965-5807
Contact CAPP Technical
Contact Robert Elmore