Download the ASAP_MIS program (either for DOS or Windows).
WWW.CAPPASSOC.COM - FTP Site - ASAP Program - ASAP_MIS - Install
Save the file MIS_install.exe to your Desktop or in a temporary directory.
After you have saved the file, double left-click to decompress the files to your \CAPP directory.
You may need to change the default folder from (A:) to the correct drive ASAP.exe resides.
For example: If your ASAP program is on the C: drive then unzip this to the C:\CAPP folder as
the destination folder to extract the files to.
Both the directories (ASAP_MIS and MIS_err) should be copied directly over to the \CAPP folder
where the ASAP.exe file is located. Afterwards, you may need to create a shortcut to the ASAP_MIS.exe now located in your \CAPP\ASAP_MIS directory.
Use a PC that has Window’s to create the DOS install floppy. Download
MIS_install.exe from the website. Save the file onto your Window’s Desktop.
Double left click on the file to start the procedure. Extract the files to your
floppy disk. The program will look for you’re A:> drive as a default. If A:
is correct, then select ‘Unzip’, if not enter your floppy drive: then ‘Unzip’.
After this is done, take the floppy to your CAPP machine and run
DOS_MIS.bat by typing ‘DOS_MIS’ at the A:> (prompt). Tell the program
which drive CAPP resides (or ASAP.exe). This will install the MIS reporting
program. You will have to run the program manually by typing ASAP_MIS
from within the \CAPP\ASAP_MIS directory. Or, you can make a shortcut to the ASAP_mis.exe located in the \CAPP\ASAP_MIS\ directory.
This will install the MIS reporting program.
The ASAP_MIS software will allow you to prepare a file of assessment data
from the CAPP-ASAP
database system that is formatted to meet the M.I.S.
reporting requirements in California for the Student
The ASAP_MIS software can be run from the \CAPP directory by typing ASAP_MIS
Before a file can be prepared, three items from the
setup menu need to be performed:
1) Enter the District-College-Identifier for your college (Use the attached
2) Enter the State codes for all approved tests (Use the attached Appendix
3) Enter the default Accommodations and Purposes that you desire posted
to records that currently
have empty accommodation and purpose fields.
Notes: a) The tests and scores that are listed in the ASAP_MIS software
are the tests/scores available
to the ASAP program in the current testing
period. ASAP's name of each test/score and 3 byte code
are given. You
need to determine which of these tests/scores are on the approved list
(Appendix I) and
enter the appropriate state's 4 digit state code. It
is possible that some, possibly many, of the tests and
scores listed will
not have state codes. The final Student Assessment file produced will
records for tests or scores for which codes are entered.
b) You will be asked later in the software if you wish to post default
accommodation and purpose (A & P)
codes when the assessment database
file is being built. If you respond yes (recommended), then the defaults
entered on the setup menu for a give test will be used in every A &
P field that is currently empty for that test.
Many colleges have been
gathering A & P data for a while, and this data will not be overwritten
defaults assigned. Only empty A & P fields will be give the
default values. The same default values, of course,
will be given to each
student record of a given test type, so editing will need to occur for
any A & P codes
that differ from these default for specific student
c) The purpose coded 'R' (retest) should probably not be of concern
at this stage. You will later be given the
option to "compute"
the retest purpose code. If you chose yes to this option (recommended),
software will replace all 'I' codes (initial placement) with
'R' codes (retest) for those student records which are
matching on student
id and test code, but are taken at a later date in the reporting period.
It is assumed that
assessment records for the same student taking the
same test on a different (later) date constitute a retest for
If this is not the case at your college, you should not select the retest
presented later in the ASAP_MIS software.
Once the software is setup, you can select the option Add Data to the
Assessment Database. The
Assessment Database will be a first stage for
the preparation of the Student Assessment File. Data added
to the database
can be viewed and edited. Once is it ready, then the Student Assessment
File can be
produced in an appropriate form from the Assessment Database.
When adding data to the Assessment Database, you need to answer the following
1) Enter the year for the Term-Identifier. For the reporting period
of July 1, 1999 to June 30, 2000, you
should enter 00.
2) Select all testing periods from ASAP that you want to search. All tagged
will be searched for all test/scores records which have
state codes and that have dates that fall in the
3) Select all tests (from the list of those which you added codes in the
setup) that you want to include.
You will likely tag all from the list.
(Note that F8 tags all).
4) Chose Yes or No to the option of posting default A & P values to
empty A & P fields. See above note
5) Chose Yes or No to the option of computing 'R' (retest) purpose code.
See above note
The program will then build an assessment database based on the selected
After the Assessment Database has been created, you can browse this database
with the option of editing
any field. You can edit a field by pressing
<Enter>. The only fields likely to require any editing are the
field, and that will only be true if accommodation data for specific student
had not been
kept up to date in the ASAP software. There are several tools
in the browse/edit routine that are available
to assist in quickly finding
records that may require editing. Here are some:
a) You can search the current indexed field (i.e. student id) for a specific
value by pressing F2.
b) You can change the index field from student id to student name (full),
etc., by pressing ALT-I.
c) You can isolate a specific subset of records by pressing ALT-S.
d) You can lock (from scrolling off the screen) a selected number of fields
to the left by pressing ALT-L.
With these tools available, you should
be able to quickly locate student records with fields that you need
review or edit.
Once the database had been prepared and , as necessary, edited, then
the M.I.S. Student Assessment
File can be prepared. The program will prepare the file in the exact format
required for the state. A default
file name will be assigned, but this can be changed. An edit report prepared
by the California Community
College Chancellor's Office will also be run. You are give the option
to print the report. If possible, do so
in order to identify any errors in the file. If there are errors, please
let us (CAPP) know so that we can
assist you if 'fixing' the problem and possibly building in further checks
into the software to print such errors
in the future.
CAPP Technical Support
FAX _ (805) 965-5807
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