This is the network version of the ASAP lookup program. The install
program has been compressed with Winzip (self-extracting ver. 8.0).
install, please decompress the install program into a separate temporary
directory and run the setup.exe file to start the install procedure.
and ASAPlook should be on different machines. You have to be able
map from the ASAP machine to the ASAPLook 'server'. The account on
ASAP must have enough rights to copy data and in most cases, overwrite
the existing data on the ASAPLook machine. This account is not the
account used to look up the data from the counselor's workstation
of the test center workstations. You can protect the server information
restricting all updating from only the ASAP machine to the ASAPLook
machine through this account on the ASAP machine (re: administrative
The new ASAPLook program is ready! (32 bit Window's version)
ASAPLook (for Windows) ~ contact
CAPP Associates for password
Printing works with Window's default printers and drivers.
Files being viewed can be shared by multiple users and edited (from
ASAP) while being shared.
Installation and use has changed drastically from the earlier versions.
You only have to install ASAPlook on the designated 'server' or administrative
and attach to the program (asaplook.exe) over the network from the
Updating the data should still be done from the ASAP to the ASAPLook
There are 3 steps to setting up ASAPLook:
1. Install files on the ASAPLook server machine
2. Transfer test period data from ASAP to ASAPLook
3. Setup workstations and viewing the data
1.) Install the files for ASAPLook on your server or networked workstation.
This installation is for the ASAPL00k server (not the ASAP machine).
Decompress the winzip file newlook.exe
into a temporary directory (contact CAPP for password).
Run setup.exe and select the destination drive. Install the files
into any drive/directory you specify.
This area will be the central point
for looking up ASAP data from the counselor's workstations.
2.) Transfer data from ASAP machine to ASAPLook machine
You will need to be able
to map from the ASAP (scanning PC) to the ASAP Lookup Server.
\\UNC should work OK. I thought that mapping would make for a more
consistent routine with
the specific user's login. Whenever you update
the data on your ASAPLook server - it must be
updated from the ASAP
machine. This account will need the rights to overwrite data on the
machine (specifically to the area where you installed the ASAPlook
> From the ASAP machine:
You will have to actually make an
icon on your desktop to ASAPLook.exe over the network.
Run the program. You should get a login prompt: user = CAPP , PW =
ASAP is the administrative
account that will have the rights to actually update and initialize
test period data.
Counselors should use the user = ASAP , PW = Look (for the rights
to View Only):
Once you login, you should be able to see the area that will list
the ASAP Testing periods on the
and the available reports listed on the right side of the screen.
You should see directories 1-11,
plus 998 and 999 for ATB and Research
directories. Select 'File' and 'Import data from ASAP'
For the First
time Select [ALL] (Make sure that Temporary / Master / and Setup boxes
Checked and the data transfer method is set to 'Initialize/Copy'
Click 'Import' when you are ready
to transfer files from ASAP to the
ASAPLook server. Note: If an ASAP test period is not
properly setup or if there is a problem with a testing period - The
data will not transfer correctly,
and in most cases, the program will
abend. The best way to fix this is to try to use the [Fix ASAP]
with the Testing Period in question selected for transfer. Or, fixing
the file from the ASAP
side and then resending the specific testing
period data again.
3.) Setup Workstations and viewing the data:
A workstation only has to be able to see the ASAPLook server, and
have to ability to view files
on this machine. In most cases, you should let the counselor login
with User=ASAP PW=Look
(or make a new read-only account). As soon as the program starts -
it should show the test
periods that have already been updated on the ASAPlook server (from
the ASAP machine).
A list of available reports should be on the right side of the screen
- with the existing test periods
on the left. You can view and print information to your default Window's
> From the Main Menu
Important Function Keys:
'F2' function key to initiate
loading the ASAP data to the server.
You will get a list of Unspecified Testing Periods on the
This should be done from the ASAP machine only.
'F4' shows all the records in
the current Testing Period
'F5' Views the test data for the
All the reports
also correspond to a specific Function Key.
See under 'Reports' for a full listing of which Tests and Keys are
ASAPLook data is only updated from the ASAP